Serving Medical Records & Legal Subpoenas on WVU Medicine J.W. Ruby Memorial Hospital (1 Medical Center Dr / 3040 University Ave, Morgantown, WV 26506)
Monongalia County hospital subpoena duces tecum, billing ledger, and corporate litigation delivery compliant with W.Va. Code § 57-5-4a and Rule 45.
Address, Hours & Process Server Cost
WVU Medicine J.W. Ruby Memorial Hospital—located at 1 Medical Center Drive, Morgantown, WV 26506 (with administrative and legal support offices at the 3040 University Avenue Operations Support Center in Morgantown)—is West Virginia's flagship academic medical center and Level I trauma center. Process Server West Virginia handles subpoena and civil process deliveries to WVU Medicine in Monongalia County.
| Intake Specification / Service Option | Verified West Virginia Details | Action / Dispatch |
|---|---|---|
| Target Entity / Statutory Hub | WVU Medicine J.W. Ruby Memorial Hospital / West Virginia University Hospitals, Inc. | Order Delivery |
| Verified Street Address | 1 Medical Center Drive / 3040 University Avenue, Morgantown, WV 26506 (Monongalia County) | Monongalia County Hub → |
| Governing WV Statute / Rule | W.Va. Code § 57-5-4a – § 57-5-4j (Hospital Records Subpoenas); W.Va. R. Civ. P. Rule 45 |
View WV Rules → |
| Standard Intake Hours | Monday – Friday, 8:00 AM – 4:30 PM ET (HIM Release of Information & Legal Services) | Schedule Run → |
| Standard Service ($65) | First attempt within 3–5 business days + Notarized Rule 4(l) Affidavit | Order $65 |
| Rush 24-Hour Service ($95) | Next-business-day hand-delivery + Notarized Rule 4(l) Affidavit | Order $95 |
| Same-Day Emergency Service ($150) | Immediate same-day hand-delivery (orders received before 1:00 PM ET) | Order $150 |
Building Access & Where to Deliver
Serving a subpoena or civil complaint on WVU Medicine in Morgantown requires routing to the exact administrative intake office based on the nature of the legal document. Emergency room triage counters and clinical nursing floors at 1 Medical Center Drive are strictly prohibited from accepting legal service of process.
For third-party patient medical records, radiology imaging, trauma charts, and itemized hospital billing subpoenas duces tecum under W.Va. Code § 57-5-4a, delivery is routed to the Health Information Management (HIM) / Release of Information department serving J.W. Ruby Memorial Hospital. By contrast, civil summonses, medical malpractice complaints, physician deposition subpoenas, and corporate subpoenas directed to 'West Virginia University Hospitals, Inc.' or 'West Virginia United Health System, Inc.' are routed to the Legal & Risk Management intake office (3040 University Avenue / Health Sciences campus).
Verify the exact nature of your subpoena before arrival on the Evansdale / Medical Center Drive campus so your document is accepted and time-stamped on the first visit.
Entity Naming, Subpoenas & Witness Fees
Under West Virginia Code § 57-5-4a through § 57-5-4j and federal HIPAA privacy regulations (45 C.F.R. § 164.512(e)), WVU Medicine will reject any non-party medical records subpoena signed solely by an attorney or court clerk unless it includes: (1) a valid, signed, HIPAA-compliant patient authorization covering the requested dates of treatment, OR (2) a judge-signed court order, OR (3) a written HIPAA satisfactory assurances certification proving advance notice to the patient with zero timely objections.
Additionally, always include the patient's full legal name, date of birth, and dates of service to allow HIM staff to locate the chart in the Epic electronic health record system. When serving a Rule 45 deposition subpoena commanding the in-person testimony of a treating physician or nurse at Ruby Memorial, the statutory witness fee under W.Va. Code § 59-1-16 ($10.00–$20.00/day + $0.15/mile each way) must be tendered at service.
Proof of Service (Rule 4(l)) & Same-Day Orders
Every subpoena or summons served at WVU Medicine J.W. Ruby Memorial Hospital in Morgantown includes GPS metadata, intake date/time documentation, and a sworn, notarized West Virginia Rule 4(l) / Rule 45 Proof of Service returned within 24 hours.
Need an urgent trial or deposition subpoena served in Morgantown today? Submit your order before 12:30 PM ET under our Same-Day ($150) tier, or choose 24-Hour Rush ($95) or Standard ($65) service across Monongalia County.
Other Verified West Virginia Intake Hubs: Corporation Service Company (CSC) • West Virginia Secretary of State — Service of Process Division • CT Corporation System (Wolters Kluwer) • Charleston Area Medical Center, Inc. (CAMC / Vandalia Health) • West Virginia Offices of the Insurance Commissioner (OIC)