Serving Medical Records & Legal Subpoenas on Charleston Area Medical Center (CAMC General & Memorial Hospitals — 501 Morris St / 3200 MacCorkle Ave SE, Charleston, WV)
Kanawha County medical records subpoena duces tecum and corporate legal intake delivery at CAMC General and CAMC Memorial under W.Va. Code § 57-5-4a.
Address, Hours & Process Server Cost
Charleston Area Medical Center, Inc. (CAMC—part of Vandalia Health) is Southern West Virginia's largest hospital system and Level I trauma center, operating CAMC General Hospital at 501 Morris Street, Charleston, WV 25301 and CAMC Memorial Hospital at 3200 MacCorkle Avenue SE (Kanawha City), Charleston, WV 25304. Process Server West Virginia handles subpoena and civil process deliveries to CAMC's Health Information Management (HIM) and Legal/Risk Management offices in Charleston.
Order Process Service to Charleston Area Medical Center, Inc. (CAMC / Vandalia Health) ($65–$150) →
| Intake Specification / Service Option | Verified West Virginia Details | Action / Dispatch |
|---|---|---|
| Target Entity / Statutory Hub | Charleston Area Medical Center, Inc. (CAMC / Vandalia Health) | Order Delivery |
| Verified Street Address | 501 Morris Street (CAMC General) / 3200 MacCorkle Ave SE (CAMC Memorial), Charleston, WV 25301/25304 (Kanawha County) | Kanawha County Hub → |
| Governing WV Statute / Rule | W.Va. Code § 57-5-4a – § 57-5-4j; W.Va. R. Civ. P. Rule 4(d)(5) & Rule 45 |
View WV Rules → |
| Standard Intake Hours | Monday – Friday, 8:00 AM – 4:30 PM ET (CAMC HIM & Corporate Legal/Risk Intake) | Schedule Run → |
| Standard Service ($65) | First attempt within 3–5 business days + Notarized Rule 4(l) Affidavit | Order $65 |
| Rush 24-Hour Service ($95) | Next-business-day hand-delivery + Notarized Rule 4(l) Affidavit | Order $95 |
| Same-Day Emergency Service ($150) | Immediate same-day hand-delivery (orders received before 1:00 PM ET) | Order $150 |
Building Access & Where to Deliver
Because CAMC operates multiple hospital campuses across Charleston—including CAMC General downtown (501 Morris Street), CAMC Memorial in Kanawha City (3200 MacCorkle Avenue SE), and CAMC Women and Children's Hospital (800 Pennsylvania Avenue)—serving legal process requires directing the courier to the centralized administrative intake suite rather than clinical patient registration desks.
Subpoenas duces tecum requesting patient medical charts, emergency department records, billing statements, or radiology files under W.Va. Code § 57-5-4a are delivered to CAMC Health Information Management / Release of Information. Civil lawsuits, corporate summonses, wage garnishments (suggestee executions under W.Va. Code § 38-5A-3), and clinician deposition subpoenas naming 'Charleston Area Medical Center, Inc.' or 'CAMC Health System, Inc.' are routed to CAMC Legal Services / Risk Management or its registered agent of record.
Assigned process servers are familiar with the parking decks, security check-in desks, and administrative wings at both the Morris Street and MacCorkle Avenue SE campuses, preventing wasted trips and clinical lobby refusals.
Entity Naming, Subpoenas & Witness Fees
To comply with West Virginia's Hospital Medical Records Subpoena Statute (W.Va. Code § 57-5-4a through § 57-5-4j) and HIPAA (45 C.F.R. § 164.512(e)), every non-party patient records subpoena served on CAMC must include the patient's full name, date of birth, and treatment date range, accompanied by a valid HIPAA authorization signed by the patient/representative, a court order, or a formal HIPAA notice-and-no-objection certification.
Under W.Va. Code § 57-5-4b, when the subpoena permits the CAMC Custodian of Records to produce attested, sealed copies of the chart accompanied by a custodian affidavit in lieu of personal courtroom appearance, ensure that statutory certification language is included. If a physician or staff witness is commanded to appear in person for a deposition or trial, W.Va. Code § 59-1-16 requires tendering $10.00–$20.00/day, as fixed by the court, plus $0.15/mile each way witness fees.
Proof of Service (Rule 4(l)) & Same-Day Orders
Within 24 hours of completing delivery at CAMC in Charleston, the assigned process server executes a sworn, notarized West Virginia Rule 4(l) / Rule 45 Affidavit of Service before a commissioned Notary Public, complete with GPS coordinates and exact delivery time.
Same-Day ($150) orders aim for an attempt at CAMC the same business day. Rush ($95) and Standard ($65) options are also available daily.
Other Verified West Virginia Intake Hubs: Corporation Service Company (CSC) • West Virginia Secretary of State — Service of Process Division • CT Corporation System (Wolters Kluwer) • WVU Medicine J.W. Ruby Memorial Hospital / West Virginia University Hospitals, Inc. • West Virginia Offices of the Insurance Commissioner (OIC)